Minutes of Advisory Board
April 9, 2019
Meeting was called to Order at 10:33. Board Members present were Pat, Adrian, Linda, Joan, Victoria, Bob, & Danny. Lois was tending to her husband. Randy was at the Island for a few days.Minutes were read, motion was made by Pat/second by Joan, motion carried.
Treasurer’s Report was report was read and posted on the bulletin board. Motion was made by Linda/second by Pat. Motion Carried.Old Business
Minutes were spoken about briefly highlighting the fact that not much would be done during the summer. What would be done would be completed by email.
Bob was reimbursed for solar lights purchased to light the walk ways. In addition the front sidewalk in front of the hall now has edge marking lights. With the help of Victoria there will be two motion lights placed on front sidewalks in the short future. New Business
There was a discussion on decoration for the hall. The Summer Club mentioned in their morning activities meeting to see about help with the decorations. It was decided to let them lead and defer further discussion to the fall.
Discussion was held about having a certain dollar amount the Board could spend without Park Residents voting on it. Motion was made by Joan to allow the Advisory Board to spend $500.00 without Park Residents approval/second by Adrian, motion carried.
Victoria indicated the damage done to the Cook Pavilion & Grill was submitted to Encore insurance and should be determined in the next two weeks.
Discussion of the quality of grill to purchase. It should be a better than average grill, something parts can be replaced in the future. Motion was made by Joan to supplement if needed with additional funds provided by the board to obtain a top quality grill, one that parts could be purchased in the future. And too, to provide help to Victoria to go out and purchase that gill. Second by Adrian, motion carried.
Correspondence (taken from suggestion box)
One suggestion from David & Sandy Norlin to have new chairs purchased for the hall. Their estimate of $20/chair times a minimum of 400 would be $8000.00. Referred to Victoria for future budget consideration, not necessarily next year.
Motion made by Pat at 11:25 to adjourn, second by Joan, Motion carried.
Minutes prepared by Bob Lukkes not yet approved by board.
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Minutes of Advisory Board
March 25, 2019
Meeting was called to Order at 12:30. Board Members present were Pat, Adrian, Linda, Joan, Victoria, Bob, Randy & Danny. Lois was tending to her husband who had surgery the day before.
Prior Minutes and Treasurer’s Report were waived because there was no change in the Treasurer Report since the Park Residents meeting. And, the minutes from Park Residents Meeting were not complete.
Old Business
1. Motion was made by Joan, Second by Pat to correct the Board Member minutes of February 25, 2019 item number 7 from “under $4000.00” to “under $2000.00.” Motion carried.2. The ballot made up of the 3 projects were counted and the following are the results. Item # 1. Put a sink in the hall opposite the mail boxes to help kitchen personal keep residents from using the sink in the kitchen while the kitchen is used for a function. Item # 1 had 34-Yes/109 No votes. Item #1 has a No majority and therefore will not be completed. Item # 2. Build a wall/partition to conceal the racks of chairs and standing tables from view from main hall. Item # 2 had 74-Yes/67 No votes. Item #2 has a Yes majority and therefore will be completed over the summer with SC participation. Item # 3. Use solar motion wall lights and dusk-to-dawn solar lights that are attached to the concrete to light the walkways. Item # 3 had 123-Yes/20-No votes. Item #3 has a Yes majority and therefore will be completed ASAP with SC participation.3. Old Business was suspended to hear New Business presentation from Myra Halderson on the Automatic External Defibrillator, AED.
There was discussion and questions thru out her presentation. At the conclusion of her presentation it was understood this was not the beginning of First Responders but rather a tool to use by those who are trained primarily in the hall, but if it was possible for someone to bring to a resident home that would be okay. “A motion was made Jarl/second by Adrian saying the Advisory Board was in favor of the AED Board Members continue pursuing education of Park Residents and Encore on the workings of the AED because if it helped save one Resident in 10 years it would be an inexpensive investment.” Motion carried with one abstention.
4. Old Business continued with discussion of “should we have activities for Residents or projects/purchases that could be seen.” Nothing definitive was determined or decided.
New Business
1. A motion was made by Pat/second by Linda to give the check book to Bob over the summer and have Bob do an audit of the funds. Motion carried.2. Discussion what could be done to help create and handle special prizes that could be given to Residents? Nothing decided, discussion to continue in the fall. 3. Discussion was held on helping Residents and Encore Employees who are in charge of an activity to show transparency by presenting a method to easily show income, expense and carryover or deposited. Motion was made by Pat/second by Linda to have Victoria and Bob come up with a form to present to those in charge of an activity to show monthly what has happened monetarily. Motion carried.4. Motion by Pat/second by Adrian to adjourn. Motion Carried time 3:50.
Correspondence (taken from suggestion box)
1. Hall Sink – On the ballot, not considered
2. Fire Pit – Not placed on the ballot, so correspondence thrown away3. Replace tile in hall - given to Victoria4. Suggestion on slip of paper not signed or dated – thrown away5. Suggestion on proper form from Bill McPherson for 2 games of Curling Anywhere with accessories at a cost of $1300 Canadian. - Referred to Victoria for possible budget purchase.6. Suggestion on proper form from Myra Halderson for $1000 commitment toward an AED Machine. - No decision on money commitment but do encourage further education. Take it up in the winter with a Vote of Residents.
Minutes prepared by Bob Lukkes
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Minutes of Advisory Board
February 25, 2019
Meeting
was called to Order at 3:35 PM. Present Board Members were Pat, Adrian, Linda, Joan,
Victoria, Bob, Randy, and Danny.Secretary
Report (Lois was gone so the itinerary was gone over with some discussion).
Those present
thought the feedback from Residents was positive. Motion to accept the minutes
was made
by Linda, Second by Pat, Motion carried.
Treasurer
Report, given by Joan was $3614.70 less the $600 pledge to the Bocce Project. Motion
to accept by Linda, second by Adrian, Motion Carried.
Old Business
1.
Randy met with Myrna regard to fund raising for trivia. Trivia will have copies
in the office
and not have the need to raise money. No discussion.2.
Discussion of building a fire pit resulted in a Motion to ask Randy to get more
bidsand
to modify the materials proposed was made by Randy, second by Joan, furtherdiscussion
followed as to where the fire pit would by located. It was decided the firepit
should by located in the North East of the large center lot. Motion passed.3.
Placement of a sink in the Hall opposite the mailboxes was discussion. BoardMembers
asked questions, is it needed, $500-$600 is estimated to complete so is itworth
it. Now that Kitchen standards put in place by state law are being observed,why
don’t Residents just take their dirty dishes home in a Walmart Bag. Motion wasmade
by Randy second by Joan to have further study, motion carried.4.
Wall (8’H X 9W more or less) to cover chairs & tables on the right side
of stage, Referred
to Bob to obtain costs to build.5.
Discussion of making walkway’s North, South and; East more safe with lighting.
Motion to
fund experimentation of different types of lighting/possible illuminating paint
made by
Danny, second by Pat. Motion Carried.6.
Request to put pull handle on the Outback by a Resident was discussed and aMotion
was made to purchase a pull and a plate for the Outback door if the closure isstrong
enough to keep the door closed made by Pat second by Adrain, Motioncarried.7.
Information was shared by Victoria on the status and cost of the AED machine.
Costis
just under $4000.00. Victoria and AED chairwomen Myra will be getting togetherto
figure out when and what kind of fund raiser to pay for it8.
Bob shared the Bocce Project would be shopping for at least shelving next week.
New Business
1.
The scheduling for 2019-2020 of the Resident Cookout for the 2 nd Sat of each
Month of
Nov, Dec, Jan, Feb, and Mar. Also, two Resident Fund raiser dates are spoken
for next
year2.
Garage sale was discussed. If we should set out a year. Decision to be made
nextmeeting.3.
Park Residents need to vote by Ballot on projects under consideration.
The
next meeting will be a full Park Residents Meeting on March 19, at 9:00 AM,
Coffee and Donuts
will be served. This will be the last full Park Residents of the year. Meeting
adjourned to
the outside to look at the best place for a Fire Pit 4:55 PM.January 7, 2019
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